InStream provides specialized services for businesses of all sizes, as well as offerings for financial service companies, the healthcare industry, and government organizations. From outsourcing key processes, to sophisticated capture and electronic workflows to automate and manage… InStream services allow organizations to focus on core processes, while InStream personnel offer both results-focused expertise and a flexible labor force to increase efficiency and cost savings across the enterprise.
Good electronic workflows begin with a clear understanding of the current manual processes and the business reasons for doing them. Once this is accomplished, the workflow software that best meets the business objectives is selected and implemented in collaboration with the client. Once the new workflows are successfully installed, paper processes are eliminated in lieu of better more efficient processes.
Your Ap Struggles
Any accountant will tell you that the AP Department is the paper capital of any office, inundated with a high-volume of documents including invoices, purchase orders and contracts. With so many documents, it can be a struggle to process them in a timely manner. You find that your invoice processing is often delayed, which has a devastating impact on the workflow of your organization. Your company needs an AP solution that will streamline your invoices, capture data, and archive important documents for later use.
Instream’s AP Solutions
InStream’s AP Automations solutions combine invoice automation processing with efficiency-based features, so your AP Department can achieve optimum productivity. Your AP Department will be equipped to process invoices in a fraction of the time it used to take with manual processes. Exporting invoice data will be a breeze, with data capture and scanning technology. InStream’s AP Automation also ensures accurate data extraction, eliminating the threat of costly errors. Most importantly? Your organization will save time and money.
Your HR Struggles
Your HR department is overwhelmed with a wide range of documents including resumes, time sheets and employee reviews. Your department houses a lot of sensitive documents, and you are held to strict compliance standards. You find that routine HR processes are a struggle for your department to complete, as time-consuming document searches are a common occurrence. You need a solution that will give you instant access to all your files, while maintaining document organization and security.
Instream’s HR Onboarding Solutions
InStream will work directly with your department to create a custom HR solution, that can be integrated with any existing HR software. The workflow efficiency of your department will be transformed, with instant access and retrieval of all active and archived HR files. You will be able to closely monitor department workflow, giving you greater control over your HR processes, while removing any bottlenecks. Reduce storage and processing expenses, while gaining time and revamped productivity.
Your Data Entry Struggles
Manual data entry is a time-consuming and costly process. Depending on your company’s data volume, it can take office employees hours to enter and process data. When your employees have to manually enter data, your confidential company information is left vulnerable to entry errors and data breaches. These errors add up over time, leading to costly non-compliance fees. Your organization needs a data entry solution, that will ensure data accuracy, while increasing company productivity and workflow efficiency.
Instream’s Data Entry Solutions
InStream’s Automated Data Entry Solutions, streamlines and expedites the data entry process, allowing your company to instantly capture accurate data with electronic data capture. Once captured and extracted, accurate data will be seamlessly routed to your document management software, instantly ready for use. When stored in your company’s document management software, your data can be used for reporting and analysis, allowing your company to make smarter business decisions. Automated Data Entry will allow your organization to save time and money. Without manual data entry, your organization can cut labor costs – saving time and shortening business cycle times. InStream will also customize various classification measures, so that your files can be instantly identified and retrieved.
Your Paper Document Struggles
Your organization spends a lot of time and money storing paper documents on-site. Over the years, so many of your documents have become stained, faded, torn and damaged, making them difficult to read and use. Frantic file cabinet searches are a common occurrence in your office, as you and your employees have little control over your unclassified documents. Your organization needs a document storage solution that is cost-effective, so you don’t have to store paper documents on-site or pay for expensive servers.
Instream’s Cloud Hosted Services Solutions
The Cloud is a revolutionary 21st century workflow solution that has transformed office efficiency. With the Cloud, all your documents will be digitally stored, so you only have to pay for the amount of document storage that you need. InStream’s Cloud Hosted Services will allow you to implement custom security measures, so that your company can maintain constant document security. The Cloud can be instantly deployed, so you no longer have to wait for files and documents to be stored. The most important Cloud feature? Instant document access and retrieval from any authorized digital device. You and your employees will enjoy constant access to documents – anytime, anywhere.
Your Document Management Struggles
Paper documents are having a disastrous impact on company workflow. Your employees spend too much time sifting through file cabinets and paper piles. This is resulting in longer work cycle times, and document routing delays. Also, the quality of your documents is sub-standard, especially among your older documents. You are required by compliance standards to retain documents for a set amount of time, but these documents have become worn and damaged throughout the years. Your organization needs a document management solution that preserves documents, makes them accessible, and reduces the need for on-site storage.
Instream’s Document Conversion Solutions
Document Conversion is the workflow solution that your document-filled office needs. InStream has years of experience digitally converting a wide variety of different documents ranging from applications to invoices. We will digitally convert all your paper documents, ensuring that they are stored in a single, central, digital location. You and your employees will gain greater control over your documents, as they will be instantly accessible and retrievable. Say goodbye to file cabinets!
Labor intensive and seasonal tasks are great candidates for outsourcing. Outsourcing of core processes such as new customer onboarding, order processing and fulfillment are also great candidates. InStream can build administrative workflows that help you automate part or all of these processes, or by having all or part of the steps in these processes to flow through the secure InStream facilities. InStream outsources healthcare and businesses tasks for a variety of discerning organizations.
Once InStream processes and posts incoming payments, all check and remittance advices are stored in a secure online document repository for ongoing client viewing. The system can be further utilized by routing incoming documents to specified departments if additional processing is needed.
Your Storage Struggles
If your office is still storing documents on-site, then your documents are prone to loss, theft and damage. If your office has a high-volume of paper documents on-site, then your office is probably overflowing with paper, putting your documents at an even greater risk. Your office needs a storage solution that will relieve you of the burden of on-site document storage. You also need storage that has the right temperature and security measures in place.
Instream’s Storage Vault Solutions
Eliminate risk and let InStream store your documents! InStream’s vaults feature top-of-the-line security measures and storage specifications, ensuring that your documents are safe from damage and theft. Our storage vaults are climate controlled, stabilizing both temperature and humidity, so that your documents are stored in the best environment possible. Our vaults also feature:
- Electronic monitor system with alarm notification to sound when outside of controlled limits
- Fire, smoke alarm and suppression systems
- 10″ steel reinforced concrete structure with reinforced concrete floor and ceiling
Your Document Management Struggles
Manual document management is holding your company back. It takes forever for documents to be retrieved and routed, slowing down business workflow cycles. Your company has too many paper documents – that require too much time, money and resources to process. Your office needs a 21st century workflow solution that will streamline your document management process, making your documents more accessible to you and your employees.
Instream’s Electronic Document Management Solutions
Electronic Document Management Systems will streamline and revamp your workflow processes. All your documents will be stored in a singular, central, digital location. An EDMS gives you, and any authorized employees the ability to securely access documents at any time from any designated digital device. Shared and instant document access, will foster increased employee collaboration and company innovation. No more running back and forth to the file cabinets, or asking an assistant to track down a file. Your organization will gain maximum time and cost savings.
Your Paper-Based Processing Struggles
Inefficient, outdated paper-based processes are detrimental to your organization’s productivity. Manual data entry is an exhaustive process, taking up your employee’s time and company resources. You find that your documents take forever to be routed and processed, which slows down cycle times, while causing workflow bottlenecks. You find that your paper documents can easily become lost, stolen or damaged. Your organization needs a workflow solution that will streamline processes, and revamp efficiency.
Instream’s eForm Solutions
Eliminate your workflow bottlenecks with InStream’s eForm solutions. InStream will take all your old, paper files and digitally convert them to digital “eForm” files. Following conversion, these digital files will be stored in a secure, digital location, that can be accessed by any designated user. eForms will reduce waiting times to seconds, as you and your employees will be able to instantly access and route documents. You will no longer waste time and resources, and your employee’s time can be redirected to more important projects and tasks. A key feature of eForms is electronic data capture, which eliminates the errors and mistakes that occur with manual data entry. You will have a clear, digital copy of your documents, so that you will no longer struggle to process those old, hard-to-read documents. eForms will also allow you to better maintain data accuracy and regulatory compliance.
Your Microfilm Struggles
Your company has boxes of old microfilm collecting dust in storage, but you want a solution that will allow you to view and access these documents more easily. Do your electronic/digital documents and data comply with government regulations for record retention? Do you have a disaster recovery program in place for your electronic records? To achieve compliance, you need a solution that will increase the life-span of your documents, ensuring their preservation and longevity for decades to come. Your organization needs a microfilm solution that will preserve your documents, while increasing accessibility, readability and overall quality.
Instream’s Microfilm Solutions
InStream has years of experience, making digital images of microfilm, and vice-versa. With state of the art film scanners, InStream can scan any standard microfilm format and create digital images to be uploaded into an existing electronic document management system or directly onto CD’s for viewing over your network or the Internet. InStream will convert your digital images to microfilm so they can easily be stored for disaster recovery or government compliance. Microfilm is one of the oldest, and most reliable forms of document conversion. When paired with modern digital technology, Microfilm becomes an efficient 21st century document management solution.
Your Mobile Document Management Struggles
Your office is still burdened with large amount of paper documents, making collaboration among employees a struggle. When access to company documents are limited to file cabinets and piles of paper, it is very difficult for your employees to be on the same page. You need a document management solution that will provide you with instant access to documents, that can be viewed from any authorized digital device.
Instream’s Mobile Document Management Solutions
The benefits of Mobile Document Management are enormous. You will empower your staff with mobile access to data, while achieving quicker turnaround times against customer requests. On average, most clients find that turnaround times after implementation are up to three times faster. Customer satisfaction will also increase, as employees will be equipped with the ability to provide instant responses and reports immediately. You will no longer have to tell customers “when I get back to the office” as files can be accessed from any authorized computer, tablet or smartphone. Another key benefit of mobile document management is data capturing. Capturing on-the-go saves time, cuts costs, and will improve processes to offer real competitive advantage. InStream’s Mobile Document Management will allow your company revamp workflow processes with the touch of a button. Speed up workflow, increase innovation and start growing your business!