What Are The Key Features of a Document Management System?
Simply put, the key features of document management systems are the management of your data. However, the best systems should do more than that. The adoption of digital transformation forces businesses to keep up or fall behind the competition. Document management systems help organizations stay relevant with quick access to the data that keeps processes running smoothly.
But what should you look for in a system?
Advanced Search Function
One of the key features of document management systems is an effective search tool. A large draw to a document management system is how much time it saves retrieving information. An effective search assists the user by searching for specific words used in documents as well as dates, headlines, or even dollar amounts.
Employees are no longer strictly working out of the office. You no longer have to be glued to your desk all day to be considered a model employee. Mobile systems give employees the ability to access documents, speed up business processes, and improve customer service. Employees will access data from any location; all they need is internet access.
Excellent System Integration
As your business scales, it’s crucial that your software can grow with you. A document management system with strong system integration will stand the test of time because of its ability to link with different software. Without system integration, you lose efficiency, productivity, and opportunity.
Multiple File Versions
The best document management systems will work with various file types, regardless of age, formatting, and size. Not to mention, an advanced document management system will keep other versions of the same document, so you won’t lose any information.
Finding Your System
Finding the best document management system for your business can seem like a daunting task, but it doesn’t have to be. InStream will find solutions with the features that are most important to your organization. For more information, contact us for a free consultation with our experts.