Why Document Management is so Essential to IT

Document Management is an essential component of information technology. A digital document management system allows information to be streamlined across all authorized digital devices.  Below are some ways in which document management benefits IT.

Cloud Storage:

Imagine working in an office with no file cabinets, paper piles and endless searches for a single document. With cloud technology, this dream can become a reality! Cloud computing has revolutionized both the IT and document management industries, allowing businesses and organizations to store documents in an internet location, rather than on a hard-drive or in physical file cabinets. Storing your digital documents in the cloud will ensure that your documents are all located in a single, central location.

 Revamped Organization:

IT departments struggle to maintain constant data organization. With so much work being completed digitally, it can be difficult to manage an extensive workflow. A document management system will ensure that a company’s work is stored in a secure digital format, increasing overall organization while eliminating the threat of lost documents. Your IT department will gain greater control over your company’s workflow processes.

Security Measures that Reduce Risk:

The headlines today are full of accounts of hackings and data breaches. Therefore, IT managers are constantly on the lookout for any security threats. Digital document management systems implement a number of security measures to ensure that your sensitive documents aren’t viewed by anyone unauthorized.


Document management systems will allow for more collaboration throughout the office. Any authorized employee with an internet connection can gain instant access to any company document. This is great for IT, as documents no longer need to be processed and stored in-house.


To learn more about the IT benefits of document management, contact InStream today!