The Future of Document Management

The future of document management is tied to the evolution of digital technologies. In 1965, Gordon Moore, co-founder of Intel, predicted that advances in technology would cause computing power to double every two years. This principle is known as Moore’s Law. This law has held for over fifty years, demonstrating the incredible rate at which technology is becoming more and more powerful. Moore’s Law is unlikely to change any time soon. As we move through 2021, computing abilities continue to advance at an astounding pace. With the rapid evolution of digital technology, business practices are in a state of perpetual change. The needs of businesses are evolving. Document management must rise to meet these needs.

What’s Next For Document Management? 

What does the future of document management hold in store? Moore’s Law gives us some clues. Moore’s prediction can be applied not only to increases in processing power, but also to increases display capability, bandwidth, and storage per user. With these elements improving, the functions of document management systems will be enhanced dramatically. It seems safe to assume that as the DMS evolves, it will be able to handle more documents more efficiently while carrying out a greater number of functions than ever before.

As Tjeerd Brenninkmeijer points out in an enlightening article for CMSWire.com, the DMS platform that your business chooses will affect your business operations for up to ten years in the future. By choosing the right platform, your DMS will be conducive to the technological changes of the future, maximizing your efficiency and ROI. For this reason, key players must be deliberate and thorough in the decision-making process.

The Future Is Digital 

Because business content is residing more and more in web environments, explains Brenninkmeijer. The connections between DMS and web content management systems will be an essential factor in the future of document management. The DMS of the future will be more flexible and more agile, capable of evolving to accommodate the changing needs of the business. Additionally, the DMS of the future must have more sophisticated search functions. Driven by rapid increases in the volume of documents; a typical knowledge worker spends 36 percent of their day searching for information. Surprisingly, only 56 percent of the time do these searches yield the correct information.

Automate Without Compromising Safety 

Sensitivity to the context will also be of great importance to the future of document management. Authorization protocols will have to be sensitive to the nuance of circumstances so that access to crucial information is possible in dire situations. Increased automation of DMS processes facilitates collaboration between document management businesses and their customers. Additionally, increased access to external documents speeds up decision-making and communication. With more intelligent automation, greater context-awareness, more sophisticated searches, and greater flexibility, the future of document management look bright.

For questions regarding document management solutions, contact InStream representatives for a free consultation. 

History of Document ManagementHuman resource document management, InStream