Robotic Process Automation as a Service: How to Get Started

Moving Forward with RPA as a Service

It’s within your reach! Automating processes using software robots is much easier than you think, especially when you use RP3AS (Robotic Process Automation as a Service). You get a customized business solution, unlike RPA providers who have a one-size-fits-all or DIY offering.

Maybe you have been wanting RPA for a while but your IT overpromised or is understaffed. A huge benefit of RP3AS is that you do not need to involve your CIO. Your internal IT team will not need to be involved since the solution is hosted in a secure infrastructure and will not need to be installed in your company’s environment.

With nothing to hold you back from digital transformation, see how you should prepare for the next steps.

Educate Yourself on RPA

It’s important that you learn as much as you can about RPA. You need to understand what it is and what it isn’t. For instance, RPA is not AI. It’s not going to make your coffee and butter your bread. However, RPA does mean human error is eliminated.

Not only do you need to educate yourself, but you will need to share that information with your team.  They need to know that RPA isn’t there to cause trouble. Its there to free up their time so they can focus on what they do best.

Involve Your Workforce

Don’t forget to involve your workforce! After all, they are closely tied to the tasks that your bots will execute. Your team’s buy-in will result in great support and ultimately a successful execution.

If you are part of a large company, you may need management’s buy-in, too. RPA is desirable but you will need to be able to prove an ROI. Once you have that information, management can support you as you convince your team of the value of automation.

Plan for an ROI

It’s important to collect your thoughts and write a plan for your RPA solution. Also, don’t forget to set your goals. You need these items in order to track and demonstrate your ROI.

Things to consider when determining how much money is being saved:

  • How many hours a day are being spent on a task?
  • How many people are performing those tasks?
  • How long does it take for a process to complete using manual tasks?
  • What is your current output accuracy with human workers?

Once you know what you want to track, your RP3AS provider can create and monitor reports for you.

Find Impactful RPA Candidates

When considering what you want to confront with automation, think about how it will not only impact your financials but also impact your strategy, operations, and personnel.

To see if a process is ripe for automation ask yourself these 3 questions:

  • Is this process rule-based, i.e., “If this….then that”?
  • Is this process high volume in nature?
  • How often does this process occur?

Track Every Part of the Process

As part of any project involving your workflow, you want to track it all from beginning to end to find any inefficiencies. Simplifying your process will have a great impact on how much will need to be programmed for your bots.

Don’t forget to involve everyone who is involved in the process. Recording it with video software is a great way to track every click along the way. With a recorded version of the process, you get a better idea of what will be needed for RPA. Certain authentications and logins will add technicalities as well as the variable of site changes. The location change of a button can confuse a robot, so be sure to note any possible inconsistencies that may occur.

After your robots are introduced, your RP3AS provider will track and maintain them so any changes in the processes can be addressed.

RP3AS:  Are You Ready?

RP3AS was set in place for companies that don’t want the IT hassle but want all the advantages that come with automation. Are you ready for a customized solution that suits your specific business needs and tasks? Find an RPA provider who can streamline processes and improve customer experience in addition to implementing RPA for your organization.


InStream empowers organizations with Robotic Process Automation as a Service with no upfront investment! Request a free consultation of RP3AS by emailing info@instreamllc.com.

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