Close the Cracks: Automated HR Workflows

This blog post is part of the Instream HR Document Management Resource Guide

With the deluge of paperwork involved with HR operations, it’s nearly impossible to ensure it gets done with manual processes. While HR departments should always ensure that key functions are completed on time, this is difficult to achieve in disorganized environments where paper is the norm. The success of any company is dependent on a healthy HR department. HR managers are responsible for hiring the best talent, maintaining personnel information, and ensuring efficient process completion. HR is also responsible for performing a number of key functions that are essential in fostering employee productivity, including evaluations and talent recruitment.

Some Key HR Processes and Workflows include:

  • Recruitment
  • Hiring and Training
  • Benefits Administration
  • Evaluations and Performance Management

In order to ensure that these functions are efficiently completed, all necessary documentation is required. In manual process based offices, it is very easy for certain functions to be overlooked, or not be completed in a timely manner. Failure to perform key HR functions can result in employee dissatisfaction and a lax in performance. One of the main responsibilities of HR  is to ensure employee productivity, and this is impossible to maintain without performing key functions like employee evaluations. So how can your department “close the cracks” and prevent processes from being incomplete, delayed or overlooked entirely? The answer lies in Automated HR Workflows through document conversion.

Automated Workflows will streamline HR efficiency, resulting in faster process completion and greater productivity. HR Automation will ensure that key HR functions are fully completed on time. Onboarding is an HR process that involves lots of paperwork, all at once. Documents required in the onboarding process often contain sensitive information, so it is important to make sure your department is in compliance with government regulations. A digital HR workflow will increase document security, allowing access only to authorized individuals. The onboarding process will accelerate with instant, secure document retrieval.

Annual functions, such as employee evaluations and raises, are not always diligently followed through. Once your files are digitized, these annual functions will be completed on time, as both employee and evaluator will be equipped with all required documents. Evaluation forms can be instantly accessed and routed to managers. HR employees won’t delay the process with having to retrieve and assemble documents from filing cabinets. This electronic workflow will also allow your team to set periodic reminders, alerting you of these annual functions so that they are completed in a timely fashion. Your team will acquire tracking capabilities, so you can make sure that functions are fully completed.


For more information about HR solutions, contact InStream today.