This blog post is part of the Instream HR Document Management Resource Guide
Human Resources departments are essential components of any company, responsible for hiring talent, maintaining policy, and maximizing employee productivity. In order for HR workflow to run smoothly, employees need to be equipped with fast, accurate information. Paper-based HR offices can struggle to deliver fast information and maintain useful data.
Always Prepared: When your office digitally converts HR files, your team will always be prepared and equipped with real time data regarding salaries, raise, departmental headcount, and other crucial information, essential to the HR process. This real time data enables more productive and responsive conversations about budgets, allowing for smarter strategizing and faster decision making. Readily-available data will eliminate common workflow bottlenecks that often plage HR departments.
Establish and Maintain Standards: Digital HR documents will provide your team with greater control and visibility over your workflow. This will allow your department to establish process rules, standards and set expectations. Most HR documents are subject to strict compliance standards, and digital documents will increase security, ensuring that documents are only accessed by authorized users. Moreover, HR must adhere to government regulations which require that documents be retained for a certain amount of time. Document Conversion will allow your department to implement retention standards for your documents.
Smarter Decision Making: Increased data accessibility will allow your department to streamline current processes, while fostering improved forecast planning. Digital documents will lead to faster, and smarter HR decision making when managing talent and maintaining company culture. Your team will be able to implement new strategies that lead to company growth and departmental success.
Streamline HR Processes: HR offices are entrusted with performing a variety of different employee-related processes. HR processes, such as hiring, evaluations and termination require strict documentation, which can easily become disorganized, if not handled efficiently. Paper documents are inefficient to process and route to recipients. In paper-based offices, it can take forever for a document to be routed for approval, slowing down the overall HR workflow. Once your HR documents are digitally converted, employee reviews, expense reports and vacation requests can be instantly routed to their designated recipients . HR documents can be approved with a single click, rather than multiple phone calls and countless pieces of paper. Digital HR documents will simplify and accelerate your HR workflow.