Back to Basics: How To Decide If RPA is Right For Your Business

What is RPA? How can it help me?

Robotic Process Automation (RPA) is an automation software that merges with your current workflow to take over routine office work employees would normally complete. This tool helps staff optimize the benefits they bring to your company by reducing redundancies in their daily tasks. The software can assist in daily office work by completing basic recurring assignments. The interest in RPA has grown significantly in the last few years due to its capability to automate clerical tasks in an effective way. RPA creates the opportunity to expand your business and to augment existing employees which can create growth within almost every aspect of your business.

RPA Is Not a Robot, Robot

This software can be taught to complete repetitive tasks such as sending a receipt message or checking forms for completeness. RPA software can be built into your existing workflows and will automate tasks, from simple to very complex. As your volume of information grows, RPA will scale to accommodate the increase of data.

What Are Three Questions to Ask to See If A Task Is Right for RPA?

Utilizing RPA may not be the most suitable approach for every company or task. Since RPA improves defined business processes, the value is different for everyone. The defined business process is the combination of tasks that help a company to get service or product efficiently to their customer. Ask yourself these questions to see if your tasks can be improved by an RPA.

1.) Is it rules-based? 

The process must have defined inputs and outputs. Rules-based can be explained as an if-then statement. RPA software must follow a set of specific guidelines to complete tasks. If a specific factor is available, then it can complete the next action.

2.) Is there sufficient volume for the task?

To utilize RPA effectively the task you need complete should have a significant number of repetitive tasks. Ask yourself how many instances of the same repetitive steps does it take to complete the full process?

3.) How often does the process occur or how long will it take to complete?

RPA is most necessary in instances where the action will be highly repetitive or continue over a long period. The process must be repeated at regular intervals or have a pre-defined trigger. Automatize projects that are rote and micro to maximize your return.

For example, an InStream financial services customer recently applied RP3aS (Robotic Process Automation as a Service), to complete a monthly process. Before utilizing this system, individual employees would have to go to 30 different sites to collect data each month. With RP3AS these actions can be automated, ensuring a quicker and more efficient completion while freeing up time for those employees to work on more beneficial tasks.

Robotic Process Automation as a Service: RP3AS

Designed by InStream, Robotic Process Automation as a Service (RP3AS) is a software that is custom built to integrate within your existing workflow at no upfront cost. RP3AS increases accuracy and surges throughput all while reducing overhead costs. The reduction of manual data entry turns your workforce from redundant tasks and lets them concentrate on more beneficial tasks. Allowing your employees to refocus on valuable tasks improves workplace satisfaction and business results.

Let Us Help You Find an Automation Solution

The ROI for companies using RP3AS has been substantial as companies can redirect staff to work on tasks more beneficial to company growth. Reach out for a consultation to see if an RPA is a good fit for your company.



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