Do you ever feel like there just aren’t enough hours in a day? Every business could use those few extra hours, but unfortunately in today’s economy most companies cannot budget that extra time which means that we must maximize every working moment. So here are some ways to run your business in a more efficient way along with increasing productivity.
Work as a Team.
Giving your employees up to date changes will ensure that everyone is on the same page and it is easier for co-workers to share information when they are working together. If possible, try to have your team meet every morning to have a brief overview of what everyone is working on to make sure that time isn’t being wasted on non-urgent tasks. These meetings can be effective in that they will help get your team energized and started on their tasks for the day. Brief meetings are always more effective since they save time and they get right to the point.
There are several employees who may have to go out of town, or who may have to attend various meetings outside of the office; however you don’t want this to affect the work that must be completed. With the changes being made in technology, it is now possible for workers to complete their work on the move. However it is important to have a stable and secure system where all employees can access the same information without the fear of the information landing in the hands of someone else.
Use Time More Efficiently.
When there is a lot to do, it is hard to not think about what task you must complete next once you finish the one you’re working on. But by thinking about everything that needs to be done, the task that you are currently working on isn’t being completed, and instead time is being wasted. So instead use the first half hour of your day planning out everything that must be done, then divide that list into chunks. For example take your first task and give yourself a solid 60-90 minutes to work on that task and that task only. Once the time is up, move on to your next task. This way you aren’t wondering when you will get to the next task, you won’t waste your energy on a specific task and you can focus better thus being more productive.
No one wants to waste time going through a bunch of cabinets and files to find that one document you are looking for. Have an effective organizational method so that you know where everything is and can be retrieved within seconds if needed. The more important items (such as documents and tools used on a daily basis) should be kept the closest to you, along with weekly and archive items being further away.
To learn more about improving efficiency within your business, follow Biel’s on Twitter @bielsDM