Being headquartered in Buffalo, NY we here at Biel’s have learned to expect the unexpected when it comes to the weather. We have experienced bitter cold temperatures, lots of snow and even a blizzard and we’re just talking about this winter.
But we aren’t the only city experiencing this frigid weather. Cities all over the country, that’s right, the country are dealing with the same conditions. There are million of people who commute to work on a daily basis, but when this unexpected weather hits, it often leaves workers stranded at home without access to the important documents they need. But with digital documents and an Electronic Document Management System (EDMS), this is no longer an issue.
With EDMS you are able to access any document from a computer wherever you are as long as you are an authorized user. Instead of wasting time in traffic and taking the risk of being in an accident, you can use your time more efficiently using EDMS since this system keeps you working. As long as you are at a computer, and you have an internet connection you are able to instantly retrieve any documents anywhere and anytime with the cloud-based model. The cloud based model also guarantees that your information is hosted in a secure environment. You can not only access documents, but you are able to access any emails and spreadsheets just like if you were connected to a hard drive at work.
It is important to make sure that your documents are as secure as they are accessible, and the EDMS system does just that. This cloud based system has security on all documents/folders, along with the user, a check-in/out tracking system and redaction to ensure that your documents are safe and secure at all times and for all users. Instead of renting server capacity, the Microsoft-Windows/.NET optimized system that the document management system is based on, lets you manage your own EDMS server instead.
Overall, the electronic document management system makes everything a little easier for you and those around you. There is no longer a need to get up and find a file in the cabinet across the room. Instead every file you need is immediately accessible through using this system. Unfortunately the world is not going to stop for us if we can’t make it to work weather it is because of an illness, the weather or a tragedy. Somehow we have to keep working, and the electronic document management system makes that possible!