There is currently a lot of buzz about the Cloud. Cloud Technology is a server-based technology that allows organizations to efficiently store documents without having to store them onsite. You might be wondering about the benefits that Cloud Technology can offer your business. Is it a smart move to invest in Cloud Technology? Does my company have enough documents for the Cloud? Below are some answers to your question.
The Cloud offers countless benefits for users. Perhaps the biggest benefit is that it is a low-cost service, that allows organizations to experience high cost-savings. Since you no longer have to store documents onsite, you no longer have the expenses of file cabinets, shelves, onsite security or off-site storage costs. With the Cloud, you also don’t need to purchase storage hardware or software. When you store your documents in the Cloud, you can store as much or as little as you like, meaning you don’t need to estimate your document volume for the costs of storage facilities or hardware. You also don’t have to pay for any software or hardware maintenance fees.
Another benefit of the Cloud is quick and easy implementation, access, and deployment. The Cloud takes little time and hassle to install, so you can instantly enjoy its benefits. If you have a new employee on staff, they can quickly create an account to gain access as well. With Cloud Technology, employees can gain instant access to documents from any computer, tablet or smartphone with an internet connection. Your employees will never have to be without their documents.
Have you ever experienced the panic of needing a certain document for a client, but not being able to find it anywhere? After implementing the Cloud, your organization will no longer have to worry about lost, destroyed or stolen documents. The Cloud allows for all of your document to be stored in one safe, centralized and easy-to-find location.
Your document security will be enhanced. The Cloud gives organizations the option to authorize access to specific employees. You can also authorize employee access to specific documents. This will ensure that your documents don’t end up in the wrong hands.