Cloud storage is no doubt a breath of fresh air in the constant struggle of document and data storage. It relieves organizations of the risks involved with storage and security of paper or microfilm documents, yet it is often forgotten that there are security steps which need to be taken after documents and data have been shifted to the Cloud. Make Cloud storage a great and efficient experience for your organization, by doing these quick things.
Ideally, usernames and passwords should be unique for every service or site that requires you to use these credentials. Why? If one username and password gets compromised, they all do. Security Question, Check
When choosing security questions, try to avoid questions to which answers can be found by taking one glance online, for example, on your Facebook or Twitter profile. The most secure method is to choose questions that require very specific answers like, “What was the last name of your third grade teacher?”Don’t Think, Just Backup
It may be strange to be told to backup data on a physical, external drive when it comes to securing Cloud data, but it’s never a bad idea. Better safe than sorry.
Delete When Done
You might be thinking, why bother deleting anything when there are limitless data storage options in the Cloud. But, you never know if data can later become a potent risk. If an e-mail or document with confidential information has outlived its worth, delete it.
Many times we end up logging in from devices other than our own. And of course, tend to forget that these other devices may be saving our information via web browsers.To learn more about Cloud security or any type of document management service please visit biels.com or our Facebook page.