It’s LGRMIF Grant Season!

New York State Grant Season: LGRMIF

Each year, the New York State Archives offers a grant to support, promote and recognize sound archival and records management practices. Local Government Records Management Improvement Fund (LGRMIF) has been providing funds to help local NYS governments create records management programs since 1989.

LGRMIF Webinar
Next Thursday, Biel’s is hosting a free webinar for local government offficals and records managers that are intersted in applying for LGRMIF grants. We will go over the application process and attendees will be able to ask our LGRMIF grant specialists and questions they may have. Biel’s has completed over 300 LGRMIF Grant projects including: inactive records, historical records, document conversion and access and records systems. Space is limited, please click here to register.

Eligibility for LGRMIF application:

• Appointed Records Management Officer (RMO)
• Appropriate State Archives records retention and disposition schedule

Exceptions:
New York City and its five county clerks, district attorneys, community school districts in NYC and housing authorities. All of which are not required to have RMOs or to adopt State Archives records retention and disposition schedule.

Public Benefit Corporations with local or regional jurisdiction are units of local government and are eligible to apply.

Community Colleges that are sponsored by a single county may apply for the grant through the county’s RMO and with approval of that county’s chief administrative officer. If the college is sponsored by more than one county, it would apply as a separate local government.

Fire Districts are eligible because they are local governments; unfortunately, not-for-profit volunteer fire departments, emergency rescue services and ambulance services are not under the Local Government Records Law and cannot apply.

Applying for LGRMIF
When applying for a LGRMIF grant, you must apply online via the eGrants System.  All signature forms must still be signed (in blue ink) and submitted in hard copy. Below is a list of what forms that need to be submitted online:

• Application Sheet
• Project Narrative
• Project Budget
• Participating Institutions
• Vendor Quote Form
• Imaging and Microfilming Project Information Form

Forms that need to be submitted in hard copy:

• Budget Summary (FS-20): 3 copies
• Payee Information Form
• Standard Information Form
• Institutional Authorization Form

Forms that need to be attached as electronic forms:

• Shared Services Agreement Form (for Shared Service projects only)
• Detailed vendor quotes
• Needs assessment
• Vendor treatment proposals
• Floor plans
• Letters of Acknowledgement