Enterprise Content Management (ECM) is the collection and organization of information that is to be used by a designated audience. The systematic approach is strategies, methods, and tools used to capture, manage, store and preserve the documents for the audience. The audience uses these documents for organizational processes and business activities. ECM is incredibly beneficial in a world that is more and more focused on data while producing larger and larger amounts of content. If you’re looking for more of a definition, check out our post, ECM In Five Words.
Benefits of ECM
ECM can provide many benefits regardless of your company size. Every company produces content and increases the need for these benefits.
- ECM provides more control. Having a system in place to control all of your content will decrease the risk and provide for a better awareness and understanding of where your content is, stored, and preserved. Better control can lead to better results in all aspects from federal compliance to customer service.
- Reduce costs. Having content all saved in one spot with easy enterprise wide access saves operating costs. The documents are easy to find and do not need to be printed or stored in file cabinets, which saves costs on both space, employee time, and efficiency. Since employees know exactly what has been written there is no duplicate content being created or stored. As a result a consolidation of business applications will maximize efficiency. Efficient business are those that save on costs.
- Better data storage and backup. An ECM system is better at data backup and storage than a traditional content system. The storage and management part of the system is a good way to provide back-up for your content. This allows you to hang on to it for a longer period of time and provide the storage your business needs.
- An ECM is filled with benefits for your business. These systems are not just for large content-heavy businesses. They can be used and maximized in smaller business too. The ability to have the control and security over your data and content back-up will always save time and cut costs. If you are considering an ECM for your business, please contact Biel’s today. Follow us on Twitter and Facebook to see more articles like this.